But, there are a few Project Managers that appear relaxed, ordered and calm. There are problems to deal with – but they don’t seem to occur as frequently. Are they just lucky and have an easy project? Are they doing their jobs diligently? Well sometimes they do have an easy project, but invariably you’ll find that they are more organised and their projects are run more efficiently, resulting in fewer mistakes and crises.
Following these 12 tips may get you home earlier
- Plan the project. I don’t mean prepare a construction schedule, which is also important. Rather planning the project means selecting the best construction methods, ensuring the required resources are on the project when they’re needed, and the timely ordering of construction materials and equipment. Planning is critical at the start of the project before work begins, but, planning also needs to be done daily. Take 10 minutes each day to step back and consider what must happen today, tomorrow and next week, and then ensure everything is in place so it will happen.
- Effective delegation. It’s essential that managers learn to delegate. They can’t do everything themselves because they’ll simply run out of time and some items will be left undone. Employees want to learn new skills, they need to feel trusted, they should take on new responsibilities, so effective delegation is important to the development of employees. But, often tasks aren’t delegated properly and aren’t followed up correctly. It shouldn’t be necessary to micromanage employees, but they should be checked on to ensure they have completed the task and they should be provided the skills to carry out the task. Delegation may sometimes take a little more time and effort at first, but once employees grasp what needs to be done the time spent will be well rewarded.
- You don’t have to respond to emails immediately. Some project managers are glued to their smartphones or computers. They immediately get distracted by a new email, even when they are in meetings, busy with other tasks or talking to someone. Emails can wait, and should be responded to when you have the time to send a considered reply that has been thought through. Interrupting a task midway to read an email is disruptive and could result in the task not being completed.
- Don’t be distracted. Project Managers have to be able to multi-task – dealing with several issues at once. However, Project Managers shouldn’t be distracted from important duties and responsibilities by minor interruptions and tasks.
- An ordered filing system is essential. Much time is wasted scanning back through emails or scratching through papers which haven’t been filed correctly. Documents, letters and emails should be filed where they can easily be found. It’s important that documents are secure and backed-up. A lost or stolen computer could result in the loss of valuable documents that could cost many hours of work to recover or recreate.
- Use time-saving systems. There is a multitude of new apps and software systems. Carefully consider the benefits of these systems and whether they will link to the systems currently used. Unfortunately not all systems and apps will be suitable for your project and company, but other systems may bring time-saving benefits to you.
- Take notes. Project managers have to multi-task and they are often dealing with a number of issues at once. During meetings, while walking the project, and when talking on the phone, inevitably there will be queries raised or items that crop up that need attention. Making notes of these items will mean that they won’t be forgotten, that they can be prioritised and dealt with in the order of priority. Crossing off the items as they are completed always provides a sense of achievement.
- .... Continue Reading........
Please share this post
To read more about the author’s books and find out where you can purchase them visit the pages on this website by clicking the links below:
'Successful Construction Project Management: The Practical Guide'
'Building a Successful Construction Company: The Practical Guide'
'Construction Claims: A Short Guide for Contractors'
'Construction Project Management: Tips and Insights'
'Construction Book reviews'
To read more about the author visit the page 'Paul Netscher'
Want to contact Paul Netscher please enter your details on 'Contacts'
Find out how Paul Netscher can help you
Order your books from Amazon
Order your books from Amazon UK
© 2017 This article is not to be reproduced for commercial purposes without written permission from the author.