A lack of time is a problem for everyone working in construction. Most projects have an extremely tight construction schedule. Resources and skills are always in short supply. To succeed as a construction manager, you need to utilize time in the best way possible, so you can ensure a win-win situation both for you and your client. Being at the centre of the project, not only do you have to manage your own time, but often the time for the entire team working with you. That is why, time management skills are essential if you want to build a successful career as a construction manager.
With that in mind, we did our research and below are some of the best time management practices for construction managers. These tips can help you to prioritize the tasks and make sure that you and your team deliver the project efficiently.
1. Build the project baseline before you start
This is the first step in measuring the project success and preparing an efficient time management strategy. By investing extra attention at this early stage of the project, you can feel more secure of the outcome of your efforts. It is here that the work breakdown structure, the project scope, and project phases are determined based on a detailed time-frame. The project manager needs, at this point, to examine if the set deadlines are appropriate and realistic. This can help detect potential challenges and obstacles that could be experienced in the course of the project. If appropriate measures are put in place early enough delays can be prevented. This progress against the schedule should be checked and updated weekly or biweekly. Slippage should be addressed and corrective actions taken.
2. Assign the project resources efficiently
It’s no secret that, the success of a project depends on the team. You need to understand your team well, learn their skills, and the workloads they can handle comfortably in a single day. In that manner, you can be sure that the various construction agents will be able to complete their tasks within the set timeframe, since they know what they are doing. If the allocation is done poorly without any skills assessment, there is a likelihood of time mismanagement, missed milestones, and overstretching of the set budgets. Equip your teams appropriately to ensure resources are utilized effectively with set goals achieved at the close of business.
3. Use a task and project scheduling tool
A timeline outlining the work sequence from beginning to completion is important in any project schedule. Creating a project schedule is challenging due to the unknown variables that may emerge along the way. It goes without saying that you can’t predict everything, but a properly resourced schedule can be an essential element in time management and project planning. You can identify the real-time completion, determine the workloads at different phases and the estimated budgets. Project scheduling and task software help you share important details with the client, the team, and partners. Everyone knows what has to be done and by when, using the allocate resources for the task.
4. Take further training to boost your management skills
With increased workloads as a site manager, smart time management remains one of your main focus points. That is why, you constantly need to become better and boost your skills so you can increase your efficiency. Construction is a rapidly evolving field and you need to stay up to date with the latest information on various practices and methods. You need to possess knowledge in many different fields such as time tracking, scheduling and resource planning. On top of that, you should invest on the training of your team members, as well. By doing that, you can feel safe that your team is working as it should even when you aren’t around.
5. Find a solid project management software
In recent times, tracking several aspects of a project in real-time and capturing the correct information has proved to be difficult. Carrying out all these tasks manually can be hectic and take much of your time, while there’s always of inaccurate calculations providing the incorrect information. Large projects often add complexity and more participants in the team. The right construction management software can help. Some of the main features that you want to look for are real-time collaboration, unlimited accessibility and secure cloud hosting. All in all, construction software can be a valuable tool in your hands.
From the above, it is evident that project success is greatly depended on good time management. Always aim to accomplish more while making the minimum effort possible. Take advantage of the latest technological innovations to increase the chances of you succeeding at every project you are in charge of. Having more time enhances your creativity that most clients look for beyond your skills.
This is a guest blog written by Anastasios Koutsogiannis from GenieBelt.
construction management construction project management
6/8/2018 05:29:00 pm
Thanks Sutton for your comments. There is lots of good construction software and construction apps out there. I have written an article on choosing the right software - what to consider and how to implement it.
30/8/2018 07:59:58 am
Your advice for construction managers to prepare an efficient timeline for the project in order to breakdown the work and scope is a good idea. When choosing a project management service, you'd probably want to talk to them about their methods and how they handle the timeline. This could help you figure out whether they'll be able to help you finish all the necessary work on time.
30/8/2018 01:18:57 pm
Thanks Tiffany, you are right, it pays to talk to your project manager and understand how they'll manage the project, what resources they'll have on the project and what systems and structures they'll have for the early detection of problems.
12/12/2018 07:47:47 am
I like that you mentioned the importance of finding project management software. This is a great insight for those who might be new to these projects that managing each little section is difficult. My cousin will be intrigued to hear this and check out some construction management services.
13/12/2018 10:02:51 am
Hi Camille, thanks for the feedback. I hope your cousin also finds it useful. Please refer him to this website www.pn-projectmanagement.com for more useful information. Also see my construction management books on Amazon.
22/2/2019 02:48:21 pm
I like how the article emphasizes the lack of time as being the #1 enemy of all people in construction--especially when it comes to running on very tight schedules along with running short on building supplies on a constant daily basis. As it turns out, laying the baseline out for the project actually helps a lot when it comes to planning future construction projects--as you would then have a leeway of enough extra days to allow for any closures or accidents, as well as ordering more supplies in order to keep the construction project going. If I were given the opportunity to oversee a construction project, I would make sure to manage all of the available resources and supplies carefully since they are important and would cost a lot of money.
11/7/2019 11:59:04 pm
I never realized construction managers break down project scope, phases, and deadlines in detail to anticipate potential challenges or obstacles throughout the process! My husband and I are thinking of building our first home next year, but we were worried about having to set up a schedule and overcoming any issues when they arose. Hopefully we can find a great construction company and great construction manager to outline the process well before the project even begins. Thanks for the information!
31/12/2021 10:01:54 pm
There is a lot to take care of as a project manager, even working in a related field seeing the work they do is insane.
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The opinions expressed in the attached articles are those of the writer. It should be noted that projects are varied and different laws and restrictions apply which depend on the location of the contractor and the project. It's important that the reader uses the supplied information taking cognisance of their particular circumstances. The writer assumes no responsibility or liability for any loss of any kind arising from the reader using the information or advice contained herein.
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