On construction projects daily records, or reports, are important, yet Project Managers often leave them for other staff to prepare and submit. These reports may be referred to in the event of a contractual dispute, therefore they must be accurate and, if possible, signed by the client or their representative. Often it’s a project requirement to submit these reports daily, and even if it isn’t I would recommend every contractor still submits one.
What to include in construction project daily reports
The daily report should record:
The numbers of people recorded on site, in the diary, may be important when the client is adjudicating any claim for acceleration or delays. It’s important when work is performed on a cost recovery basis that the number of personnel recorded in the daily report ties-up with the cost recovery records. If they don’t agree, the client may only reimburse the contractor for the lesser number.
Often a contractor experiences a delay, and records it on the daily report, but when the delay continues, they neglect to record its continuation, which can cause a problem later, because the delay has been recorded as if it only affected one day. It’s important to note every delay on every day that it affects progress. Has Your Project Been Delayed?
#constructionmanagement #constructionreports #constructiondelays
Accurate construction reports are essential
Daily reports can form a vital part of delay and variation claims. Yet, they are often poorly done and neglected by Project Managers who often delegate the task of completing the report to juniors who don’t understand why care needs to be taken when filling in the report. Will your next construction variation claim be successful?
This article first appeared in www.qsadvisor.com
(Written by Paul Netscher the author of the acclaimed books ‘Successful Construction Project Management: The Practical Guide’ and ‘Building a Successful Construction Company: The Practical Guide’. Both books are available in paperback and e-book from Amazon, Amazon UK and other retail outlets. This article is adapted from information included in these books. To contact the writer go to contact)
2015 This article is not to be reproduced for commercial purposes without written permission from the author
construction management construction project management
19/11/2015 01:39:17 pm
It is important to note that daily reports are not only for disputes, claims and variations determination,. they are needed for daily and weekly work progress follow up by all involved in the construction process parties, Employer and contractor.
19/11/2015 05:31:13 pm
Thanks Elias for your valued insight. The daily report is an important document for many reasons and should be completed accurately.
24/11/2015 10:16:30 pm
25/11/2015 08:52:57 am
Thanks for your comments William. The daily log or report shouldn't replace the formal notification process. In terms of the contract contractors and subcontractors should still have an obligation to file a formal notice of delay. However, it is important that the information in the daily (weekly or monthly) reports compliments and agrees with formal letters and notifications.
25/11/2015 09:06:09 am
Pete, I would be cautious about accepting the daily log as a formal notification unless this has been stipulated in the contract as being acceptable.
Kurt Van Stappen
1/12/2015 04:30:34 am
Does anyone has a application to make this part easier ?
3/8/2017 04:54:23 pm
Very helpful article. I agree daily reports are vital for construction projects but they are also a time consumer. The solution can be a construction software. Check this article for more info: https://geniebelt.com/blog/construction-daily-reports
12/12/2018 11:52:21 pm
Great article, thanks for sharing this. I did a lot of research on construction daily reports and gathered all my findings in this article: http://blog.archisnapper.com/construction-daily-reports-the-ultimate-guide/. I hope you like it! Jerry
13/12/2018 09:58:43 am
Thanks Jerry for the useful link. Regards, Paul
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Copyright 2016 - The attached articles cannot be reproduced for commercial purposes without the consent of the author.
The opinions expressed in the attached articles are those of the writer. It should be noted that projects are varied and different laws and restrictions apply which depend on the location of the contractor and the project. It's important that the reader uses the supplied information taking cognisance of their particular circumstances. The writer assumes no responsibility or liability for any loss of any kind arising from the reader using the information or advice contained herein.
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