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Construction project daily records/reports

15/11/2015

10 Comments

 
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​On construction projects daily records, or reports, are important, yet Project Managers often leave them for other staff to prepare and submit. These reports may be referred to in the event of a contractual dispute, therefore they must be accurate and, if possible, signed by the client or their representative. Often it’s a project requirement to submit these reports daily, and even if it isn’t I would recommend every contractor still submits one.
​#constructionprojectmanagement #constructionreporting

What to include in construction project daily reports

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Image courtesy of stockimages at FreeDigitalPhotos.net
​ The daily report should record:
  1. the date
  2. weather conditions such as the amount of rain, temperature, wind speed as well as the hours that couldn’t be worked due to adverse weather
  3. the site physical conditions (such as encountering rock)
  4. resources available including; staff, personnel, equipment, subcontractor’s resources and site visitors
  5. work done
  6. delays and disruptions
  7. major items of material received
  8. potential future delays
  9. any safety, environmental or industrial relations incidents
  10. any other relevant information
If the client wants the daily report submitted in their format, which doesn’t allow for all of the above, or has insufficient space to record everything, it may be necessary to persuade them to amend their format.
 
The numbers of people recorded on site, in the diary, may be important when the client is adjudicating any claim for acceleration or delays. It’s important when work is performed on a cost recovery basis that the number of personnel recorded in the daily report ties-up with the cost recovery records. If they don’t agree, the client may only reimburse the contractor for the lesser number.
​
Often a contractor experiences a delay, and records it on the daily report, but when the delay continues, they neglect to record its continuation, which can cause a problem later, because the delay has been recorded as if it only affected one day. It’s important to note every delay on every day that it affects progress. 
Has Your Project Been Delayed?
#constructionmanagement #constructionreports #constructiondelays

​Accurate construction reports are essential

​Daily reports can form a vital part of delay and variation claims. Yet, they are often poorly done and neglected by Project Managers who often delegate the task of completing the report to juniors who don’t understand why care needs to be taken when filling in the report. Will your next construction variation claim be successful?
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​This article first appeared in www.qsadvisor.com
(Written by Paul Netscher the author of the acclaimed books ‘Successful Construction Project Management: The Practical Guide’ and ‘Building a Successful Construction Company: The Practical Guide’. Both books are available in paperback and e-book from Amazon, Amazon UK  and other retail outlets. This article is adapted from information included in these books. To contact the writer go to contact)
 2015 This article is not to be reproduced for commercial purposes without written permission from the author
construction management construction project management
10 Comments
Elias Sabbagh
19/11/2015 01:39:17 pm

It is important to note that daily reports are not only for disputes, claims and variations determination,. they are needed for daily and weekly work progress follow up by all involved in the construction process parties, Employer and contractor.
Furthermore, a daily report can help to evaluate if the Contractor site management and staff on site are enough professional and qualified to manage works.
Such report in one of many other documents that backup the Client and Engineer's representatives to monitor the whole site administration, to mitigate delays, poor performance of the Contractor during the whole project's life cycle.

Reply
Paul
19/11/2015 05:31:13 pm

Thanks Elias for your valued insight. The daily report is an important document for many reasons and should be completed accurately.

Reply
William Perez-Borroto
24/11/2015 10:16:30 pm

Hi Paul,

I generate these reports on a daily basis and understand its significance through doing them. However, something that caught my attention when reading your article was noting the delays encountered in the project; hence, I do not do this. Would this include waiting for an RFI to be answered by the Architect? Or, what if the subcontractor is delaying the project? I would address this through e-mails and develop a schedule fragnet which shows the delay.

I have had subcontractors submit their daily reports to me with comments such as "Can't complete this work because it is not available for us". We, the contractor, have denied such comments to be placed there and let them know that if they have a concern or issue with their work, to send us an e-mail or bring it up in the subcontractor coordination meetings. The reason behind this is to avoid certain exposure of information to the owner.

What are your thoughts?

Reply
Paul
25/11/2015 08:52:57 am

Thanks for your comments William. The daily log or report shouldn't replace the formal notification process. In terms of the contract contractors and subcontractors should still have an obligation to file a formal notice of delay. However, it is important that the information in the daily (weekly or monthly) reports compliments and agrees with formal letters and notifications.
This does raise another important point in that the owner/client who signs the contractor's daily report (or subcontractor that signs the subcontractor's report) should check and verify that the information on the report is correct.

Pete link
24/11/2015 11:15:46 pm

William,
Many subs use my daily log for tracking schedule, sequence and manpower deviations of which notice is required under most contracts. It's important that daily logs include this information on a daily basis in order to comply with contract claims provisions. Not allowing subs to give notice via a daily log or otherwise conflicts with contract requirements.

Reply
Paul
25/11/2015 09:06:09 am

Pete, I would be cautious about accepting the daily log as a formal notification unless this has been stipulated in the contract as being acceptable.
I would prefer that the information in the daily log is rather used as supporting evidence of a claim.
Formally submitting a claim (or notice to claim) allows the claim to be tracked and responded to.
If the daily log is acceptable as a claims lodging process then there must be a place on the log to note that the contractor/subcontractor is notifying the client of a formal claim, so the information is not buried obscurely with other information. The person signing acceptance of (or receiving) the log needs to be contractually astute. Signature or acknowledgement of the daily log cannot be construed as being agreement of the claim but only acceptance of the notification.

Reply
Kurt Van Stappen
1/12/2015 04:30:34 am

Does anyone has a application to make this part easier ?

Thx

Reply
Rebeca
3/8/2017 04:54:23 pm

Very helpful article. I agree daily reports are vital for construction projects but they are also a time consumer. The solution can be a construction software. Check this article for more info: https://geniebelt.com/blog/construction-daily-reports

Reply
Jerry
12/12/2018 11:52:21 pm

Great article, thanks for sharing this. I did a lot of research on construction daily reports and gathered all my findings in this article: http://blog.archisnapper.com/construction-daily-reports-the-ultimate-guide/. I hope you like it! Jerry

Reply
Paul
13/12/2018 09:58:43 am

Thanks Jerry for the useful link. Regards, Paul

Reply



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    The opinions expressed in the attached articles are those of the writer. It should be noted that projects are varied and different laws and restrictions apply which depend on the location of the contractor and the project. It's important that the reader uses the supplied information taking cognisance of their particular circumstances. The writer assumes no responsibility or liability for any loss of any kind arising from the reader using the information or advice contained herein.
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  • Construction Home
  • About Paul Netscher
  • +Construction Books
    • Successful Construction Project Management
    • Building a Successful Construction Company
    • Construction Claims
    • Construction Project Management: Tips and Insights
    • Construction Management: From Project Concept to Completion
    • An Introduction to Building and Renovating Houses
    • The Successful Construction Supervisor and Foreman
    • Designing your ideal home
  • Construction Management Services
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