Most projects have weekly or biweekly meetings with the client or their representatives. If the client has not scheduled meetings, it’s good practice to request them. Minutes of meetings should be circulated to all attendees
Client meetings are often run to an agenda prepared by the client. The contractor should be free to add agenda items which they believe are relevant to managing the project successfully.
Preparation for construction project meetings
Project Managers often go into meetings ill prepared and without information previously requested, resulting in items remaining on the minutes week-after-week. This reflects poorly on the contractor, and the Project Manager, because these minutes are usually circulated within the client and managing contractor’s organisations and are often read by senior people within these organisations. Items which aren’t closed out tend to irritate the client and managing contractor, giving the appearance that the contractor is ignoring them, and administrating the contract unprofessionally.
The day before the meeting:
o client delays
o correspondence not replied to
o overdue payments
o any new or potential problems
Site meetings are often ideal places to resolve issues or bring them to a head.
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The opinions expressed in the attached articles are those of the writer. It should be noted that projects are varied and different laws and restrictions apply which depend on the location of the contractor and the project. It's important that the reader uses the supplied information taking cognisance of their particular circumstances. The writer assumes no responsibility or liability for any loss of any kind arising from the reader using the information or advice contained herein.
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