Negative cashflow – the death for many construction companies

"Even a profitable construction project can cause a company financial problems if the cashflow is negative."

​Negative cashflow probably causes more construction companies to run into financial trouble (leading to their closure) than any other cause. Even a profitable construction project can cause a company financial problems if the cashflow is negative.

Negative cashflow is when the construction company is paying money to suppliers, equipment hire companies and subcontractors, or in wages and salaries, before the client has paid for the work that has been completed.

"most construction projects are usually cash negative"

​Why are construction projects cash negative

​Unfortunately most construction projects are usually cash negative to some extent. Many clients hold 10% cash retention (retainage money) until the end of the project when this is reduced by half. Consequently if the construction project is priced at anything less than a 10% profit the project is usually automatically cash negative until the end of the project.

In addition, most clients only pay the contractor thirty days after the contractor submits an invoice. These invoices are normally submitted at the end of each month. Many contractors pay their workers fortnightly or in some cases weekly. This means the construction company could have paid out up to seven weeks of wages before the client pays for the work that these personnel have completed. Smaller contractors sometimes have to pay suppliers before they will release materials.

Image by Tumisu from Pixabay

"some clients habitually pay progress claims late or not in full."

There are, however, a number of other factors that make the cashflow situation even worse. Many construction projects have payment terms longer than thirty days. In addition some clients habitually pay progress claims late or not in full. Of course, the ultimate knockout blow for many construction companies is when clients don’t pay at all. This could be a result of the client disputing the value of work, defaulting on the contract or going into liquidation. ​what makes a good client?

Yet, even with the odds stacked against construction companies, they often make their cashflow situations worse by submitting their progress valuations late, accepting payments late or not claiming fully for completed work.

"Step-by-step it takes the reader through the journey of claims writing, carefully considering and illustrating every element and how it needs to be presented."(Reader on Amazon)

​How can contractors improve cashflow

​To improve the cashflow situation construction companies must submit their monthly progress valuations on or before the due date. Some clients only run progress payments on a particular day in the week, or month, so missing a submission date could cause the client to delay payment by up to a month. The valuations must be submitted in the required format and with the required supporting documentation since many clients will use any excuse to delay or reject a monthly claim. Tips For Construction Contractors to Get Paid On-Time

It’s important to track the progress of the payment through the client’s payment system. With major clients there may be several people that check and approve the valuation and payment. Sometimes, the process is disrupted when someone is absent, or the claim simply gets ‘lost’. I’ve had more than one client who consistently paid progress claims late, always with some excuse about our valuation being late, the claim being incorrect (either arithmetic errors, insufficient supporting documentation or disagreement with our progress) and people in the approval process being absent. Of course many of these problems were only reported to us when the payment was due, despite the client having had the claim for thirty days. The CONSTRUCTION project MANAGER'S financial duties

"It’s important Project Managers understand what the payment milestones entail and ensure they are met."

​Some contracts are structured such that payments are only made when the contractor achieves particular milestones. It’s important that Project Managers understand what these milestones entail and ensure they are met. It’s obviously pointless to achieve 99% completion if payment is only made for 100%. Often contractors take several weeks to complete the last few items (which may just be completing documentation), which delays payment. the importance of maximising monthly valuations on your construction project
#constructionfinanace #constructioncashflow #constructionmanagement

Do not let negative cashflow destroy your construction company

Do not let negative cashflow destroy your company. Project managers can take an active role in ensuring their construction project is not cashflow negative, and if it is that this is minimised. 
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In forth coming articles I’ll suggest other steps that construction companies can implement to improve to improve their cash flow. How to improve cash flow on your construction projects - Part 1 and How to improve cash flow on your projects - Part 2 and Improve cash flow. Implement these strategies when pricing your next project

​(Paul Netscher is the author of the acclaimed books ‘Successful Construction Project Management: The Practical Guide’ [a required text for Bachelor of Construction Management at some universities] and ‘Building a Successful Construction Company: The Practical Guide’. Both books are available in paperback and e-book from Amazon and other retail outlets. This article is adapted from information included ‘Building a Successful Construction Company’. To find out more about how Paul Netscher can do for your company Read)

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​© 2022 This article is not to be reproduced for commercial purposes without written permission from the author.

Other useful articles by the author include:
Construction project variations – have you included all your costs?
What you need to know to close-out your construction project successfully
The construction project manager’s financial duties
The importance of maximising monthly valuations on your construction project
Financial checks and controls on construction projects

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