construction project meetings with your client

Construction projects should have regular meetings between the client and the contractor which are minuted.

The contractor's Project Manager should:
1. go to these meetings well prepared with the information requested from the previous meeting, if not already provided previously
2. ensure that the minutes are a fair reflection of the meeting and are accurate
3. have a list of points that need to be discussed and raise these under the correct sections in the meeting
4. take notes of items that need to be actioned
5. close out items in the minutes as soon as possible
6. immediately on returning to the office action items raised in the meeting
7. ensure that the meeting agenda covers items such as; access, information required, outstanding drawings, variations, drawing approvals, delays, progress, other problems or concerns and payments