Some of the items which should be considered at the end of the project include:
1. obtaining the certificate of practical completion
2. handing over quality documentation, commissioning data, spare parts lists and warranties to the client
3. handing over all spare parts and client-purchased materials to the client
4. getting the release of sureties or bonds and returning them to the institution which issued them
5. requesting the release of retention
6. putting items of equipment off-hire and transferring them from site
7. clearing unused materials
8. moving personnel records to the head office
9. sorting, filing and archiving project documentation
10. agreeing the final accounts with the client
11. settling accounts with subcontractors and suppliers
12. moving personnel records to the head office
13. submitting the final project invoice to the client
14. demobilising all offices and facilities
15. reinstating laydown areas and access roads, including obtaining signed acceptance from the client
16. handing back all accommodation
17. disconnecting services
18. transferring or terminating personnel
19. disposing of project-purchased assets
20. completing the final cost report
The completion schedule/programme
To facilitate the timely completion of the project a completion schedule should be prepared near the end of the project. This would include:
1. finishing the outstanding items
3. connecting to existing services and structures
4. completion of the contractor’s punch-list items
5. final punch-listing by the client
6. preparation of hand-over documentation such as quality records, commissioning results, operating manuals and guarantees
7. clearing of the temporary site facilities and services
Closing out a project can often be a complicated and time-consuming process that is underestimated and overlooked by Project Managers and staff who may already be anticipating moving to their next projects. If proper planning and preparation is done at an early stage the close out process will be much simpler. It will save costs and frustration to both the client and the contractor’s staff.
How you finish a construction project is often how the client remembers the construction company!
(Paul Netscher is the author of the acclaimed books ‘Successful Construction Project Management: The Practical Guide’ and ‘Building a Successful Construction Company: The Practical Guide’. Both books are available in paperback and E-book from Amazon and other retail outlets. This article is adapted from information included in both books.
Copyright 2016 - The attached articles cannot be reproduced for commercial purposes without the consent of the author.
The opinions expressed in the attached articles are those of the writer. It should be noted that projects are varied and different laws and restrictions apply which depend on the location of the contractor and the project. It's important that the reader uses the supplied information taking cognisance of their particular circumstances. The writer assumes no responsibility or liability for any loss of any kind arising from the reader using the information or advice contained herein.
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